Privacy Policy
Privacy Policy
Effective Date: 2 May 2025
Last updated: 12th January 2026
Company: UK List & Press Services Ltd
1. About This Policy
We are committed to protecting personal data and respecting individuals’ privacy. This Privacy Policy explains how UK List & Press Services Ltd collects, uses, shares and protects personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations (PECR).
2. Who We Are
UK List & Press Services Ltd is a business-to-business service provider.
Registered Office:
Ground Floor, Windmill House
127–128 Windmill Street
Gravesend
Kent DA12 1BL
Company Number: 05493849
When we refer to “we”, “us” or “our”, we mean UK List & Press Services Ltd.
3. Our Role as List Manager, Facilitator and Secure Delivery Intermediary
In certain circumstances, UK List & Press Services Ltd acts as a list manager and commercial facilitator in relation to third-party data products, including home-mover and lifestyle-based data services.
Our role may include promoting data products to business users, facilitating contractual and commercial arrangements, and supporting the secure delivery of data from a data owner to an authorised business customer.
Secure Delivery via SFTP
In some cases, third-party data owners may deliver datasets to secure file transfer systems (SFTP) operated by us, solely for the purpose of onward transmission to an identified and authorised business customer. In these circumstances:
• we do not access, analyse, profile, enrich, amend or otherwise use the contents of the data;
• we do not determine the purposes for which the data is used by the end customer;
• we do not select, segment, target or approve individual records;
• data is retained only for the minimum period necessary to complete secure delivery and then deleted, subject to limited retention for compliance purposes (see Section 7).
Where we facilitate secure delivery in this way, we act as a limited independent data controller solely in respect of secure handling, temporary storage and transmission. Responsibility for the lawful generation and downstream use of the data rests with the relevant data owner and end user, whose privacy policies apply to their respective processing activities.
4. Information We Collect
This section relates only to personal data collected and processed by UK List & Press Services Ltd in the course of our own business operations. It does not relate to third-party datasets delivered through us on behalf of data owners.
We may collect and process personal data when you:
• complete forms on our website or via other media;
• subscribe to newsletters or updates;
• request services, downloads or information;
• communicate with us by email, telephone, post or in person.
Types of personal data we may collect include:
• Contact details: name, organisation, job title, address, email, telephone number
• Transaction & service data: billing details, communication history, preferences
Usage data: website usage and interaction data
Employee & applicant data: recruitment, employment and HR-related information
We do not knowingly collect data from children or market to minors.
5. Legal Bases for Processing
We process personal data under the following lawful bases:
• Consent – for email/SMS marketing to sole traders and partnerships, newsletters and certain data sharing (withdrawable at any time)
• Contract – to provide services or fulfil agreements
• Legal obligation – to meet regulatory, tax or legal requirements
• Vital interests – to protect life or safety
• Legitimate interests – for business operations, including: marketing communications to limited companies and corporate subscribers; service analysis and business development; network and information security; suppression and compliance record-keeping.
6. How We Use Your Data
We use personal data to:
• provide services and manage contracts;
• respond to enquiries and information requests;
• send marketing communications (see Section 10);
• analyse service use and improve operations;
• comply with legal and regulatory obligations.
7. Data Retention
7.1 General Retention
Retention periods are determined by the purpose for which data is used and applicable legal obligations.
7.2 Legal Claims
Where necessary to establish, exercise or defend legal claims, data may be retained for up to 7 years after last use.
7.3 Client Data Analysis
Where clients request analysis against their own data, information may be retained for up to 36 months to fulfil the service, after which it is deleted unless otherwise required.
7.4 Data Subject Requests, Suppression and Compliance Records
Where UK List & Press Services Ltd receives requests from individuals to update, remove, suppress or otherwise exercise their rights in respect of personal data, we retain limited compliance records to:
• evidence compliance with UK GDPR obligations;
• facilitate, track and monitor handling of requests; and
• prevent reprocessing of data that has been suppressed or deleted.
We may retain:
• a copy of the email correspondence relating to the request;
• the individual’s name;
• the first line of address and postcode;
• the date of the request; and
• the email address used to submit the request.
This information is used solely for compliance, accountability and suppression purposes. It is not used for marketing, profiling or any commercial activity and is held securely with restricted access.
Where requests relate to data controlled by a third-party data owner, we pass the request to the relevant data owner and monitor it through to completion.
Lawful bases for retention:
• Legal obligation (Article 6(1)(c)) – demonstrating compliance with data subject rights
• Legitimate interests (Article 6(1)(f)) – preventing reprocessing and protecting against regulatory or legal disputes
8. Your Rights
You have the right to:
• access your data;
• request rectification;
• request erasure;
• restrict processing;
• object to processing (including direct marketing);
• data portability (where applicable);
• withdraw consent at any time;
• lodge a complaint with the ICO (www.ico.org.uk).
To exercise your rights, contact data@uklps.co.uk or write to the address in Section 12.
9. Cookies, Security & External Links
We use session cookies only.
We implement appropriate technical and organisational measures to protect personal data.
Our website may link to third-party websites. We are not responsible for their content or privacy practices and encourage you to review their policies.
10. Marketing
10.1 How We Collect Marketing Preferences
Preferences may be collected when:
• opening an account;
• contacting us about services;
• engaging with us by phone, post, email or in person.
10.2 Marketing Communications
We may contact you by email, telephone or post with relevant information unless you object.
10.3 Email/SMS
Sole traders & partnerships: consent required
Limited companies: legitimate interests may apply
You can opt out at any time.
10.4 Postal Marketing
We may send relevant postal communications unless you opt out.
10.5 Third-Party Marketing
We do not share personal data for third-party marketing without explicit consent. Where shared, the recipient’s privacy policy applies.
10.6 Service Providers
We use trusted service providers (IT, accounting, HR, email platforms, compliance). They process data only under contractual obligations.
11. Changes to This Policy
We may update this policy from time to time. The latest version will always be published on our website.
12. Contact Us
Data Privacy Contact
UK List & Press Services Ltd
The Old Dairy
Bocoda Hill Farm
Wrotham Road
Meopham
Kent DA13 0QG
Email: data@uklps.co.uk
Telephone: 01622 727231 (compliance option)